Job details

Office Assistant (part-time)

Company details

Our aim is to support our clients incorporating changes and innovations in valuation, risk and compliance. We share the ambition to contribute to a sustainable and resilient financial system. Facing these extraordinary challenges is what drives us every day. Our people are empowered to design and implement efficient value chains and pragmatic solutions. Acting as one team with our partners and clients, we bring a unique mix of financial and technological know-how. At Finalyse, every client and employee is unique. This distinctive blend of expertise, team spirit and fairness has contributed to more than 30 years of successful projects and trustful relationships.


As an Office Assistant, you will be the primary point of contact for travel related questions and issues from employees and Partners within Finalyse Group, providing day-to-day information and support as well as reporting regularly to the accountable Partner.

Tasks and Responsibilities:

• Making hotel reservations, booking flight, train and coach tickets, managing short term apartment rentals,
• Organizing small events, conferences, local events, incentives,
• Documenting costs and reservations,
• Follow up of invoices, monthly credit card spending in cooperation with the Accounting Department,
• Preparing annual report for the Management,
• Keeping in touch with hotels for corporate reservations, prepayments, invoicing follow-up,
• Travel Policy and travel budget management.


  • You are enthusiastic and motivated to find the ideal travel options for our colleagues, taking into consideration their comfort as well as our Company’s travel budget,
  • You are proactive and have good problem solving skills,
  • You are customer- oriented and you are eager to take initiatives in various domains, managing priorities and timing constraints,
  • You are disciplined, methodical and autonomous,
  • You are also a good team player, who is both flexible and adaptable under pressure and you are able to build and maintain good working relationships,
  • You have an excellent knowledge of MS Office applications (Excel, Word, PowerPoint, Outlook).


  • You are fluent in English, knowledge of French is a plus.


  • A temporary employment agreement for 1 year.
  • A remote work in Warsaw or any other place in Poland.
  • A stimulating atmosphere which encourages personal development within our flexible structure.
  • The opportunity to take initiatives and responsibilities quickly in a fast growing company.
  • A remuneration package in accordance with education, experience and skills.

  • Placed on:Fri 23 August 2019
  • Location: Warsaw


For more information:
at the number: +32 (0)2 537 43 73
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